Safe Site Access

In the Transport Management Section of The Purple Guide to Health, Safety and Welfare at Music and Other Events there are a number of references to site access and so we thought it would be useful to highlight them here. (The text in bold was added by us).

Transport Management

The first is from Section 7.7:

It is important to speak to the police, Local Highways Authority and transport providers about external traffic management around the event location to:

  • ensure safe and convenient site access
  • minimise offsite traffic and transport disruption
  • enable infrastructure to be built on highway
  • create a safe pedestrian access
  • enable traffic to freely move outside the site
  • reopen (return to normal) when safe to do so

When talking about Traffic Management Plans the guide states “The aim is to ensure safe and convenient site access“.

Moving on to Section 7.12:

7.12  The traffic management plan may, depending on the size of the event, detail such considerations as arrangements for contractor, exhibitor and visitor access (vehicular and pedestrian), on and off-site parking arrangements, consultation with local residents, signage, and exit procedures.

Section 7.24 states:

7.24  Assess the venue and entrance/exit capacity for event traffic and put in place measures to reduce congestion problems. If possible, plan alternative routes and accesses. These can be used if main access points or routes become blocked.

When discussing Car Parking there are two very important sections that event planners need to consider:

7.28  Car-parking layout should take into consideration the safe access and egress of pedestrians who have parked, and access for emergency services while the public are arriving and leaving. Access rates will vary dependant on the width of the access, the surface of the access, and the angle the vehicles turn through to enter the site.


7.30  A car park that can hold the relevant numbers of vehicles is of no use if the access (road width or gate) is too narrow and the cars cannot get in to park. Therefore ensure the capacities of the parking areas are adequate and the surface is capable of withstanding the anticipated traffic volume. Consider using hardcore, metal track-ways and/or other suitable temporary surfacing, which can prevent damage to the ground and prove invaluable in wet ground conditions.


We can see that the Purple Guide has many sections that emphasise the need for safe site access in order to ensure the health and safety of everyone involved or participating in the event.

The problem with events is that many of them are in temporary locations and so safe site access is not permanently built into the site’s infrastructure. Many events are held in fields with variable terrain and conditions and so a temporary solution for site access is needed.

That’s where temporary roadway hire companies come into their own. Established companies have the experience and expertise to help you plan and implement safe site access and transport management plans and some, like Autotrak, even provide a free site survey to help with your planning.

Health and Safety at events is paramount and hopefully, by highlighting these sections, we’ve been able to emphasise some of the areas that need to be considered.